Create webinar sessions and assign the webinar sessions to a specific track
This article will guide you on how to create webinar sessions and assign the webinar sessions to a specific track.
Steps To Create A Webinar Session
Note
- The webinar session order on the schedule page is arranged by date, starting from the earliest date to the latest.
- Under each date, sessions are arranged by time, from the earliest session to the latest session.
- The same order is applied when the tracking filter is used.
- The concurrent live sessions (Sessions start at the same time) created will be displayed in a parallel position on the schedule page.
Step 1: After logging in to the organizer portal, click "Schedule"
Step 2: A default Webinar Session has already been created under the listings. Click the three dots button and then click the edit button on the default session to edit the session information.
Step 3: To create a new session, click on "Create Session" and fill in the information
There are two types of webinar streaming tools available:
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EventX Live streaming (Highly recommended)
Third-party tools (YouTube/Zoom webinar link/Vimeo/Dacast)
The webinar sessions that are added can be filtered by date to easily locate the sessions. To filter the webinar session created :
- Click 'Date' and pick a specific date from the calendar.
Auditorium View
Organizers can toggle on thsi feature to upload a custom background to the webinar session.
Attendee View
Concurrent Sessions Display
Remarks
- Order is by the end time
- The session which ends earlier will go first
- Order will be based on the time session was created
- The last created session will appear first on the portal and will go first
- Order will be based on the end time
- The session which ends earlier will go first
4. If sessions have different tracks but all start and end at the same time
- The ordering would be by track sequence > Ordering by session create time
- The session with no track will show after the session with track and order by session create time
Track Management
If you would like to assign webinar sessions to a track or put together specific sessions as a group, you can do so by creating a track. To do that:
Step 1: On the Webinar Session Listing page. Click on Track Management.
Step 2: Click on Add Track. You may add a maximum of 30 tracks. Note that each session can only be assigned to 1 track.
Step 3: Add the track title. The organizer can also pick a track color from the color picker or insert the color code.
Click Add track after adding making the changes.
To add tracks to the webinar sessions, in the edit page of each webinar session scroll down to select the track to assign the session to a specific track.
Attendees will be able to filter webinar sessions by selecting a track on the event site's schedule page.
- Once a webinar session has already started the organizer cannot change the type of webinar tools and update the session recording toggle.
- The organizer can delete the default webinar session when there is more than one session on the webinar page.
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When encountering connectivity issues in hosting or joining a webinar, you may refer to this article How to check current bandwidth on my device?
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