Running a webinar rehearsal before the event goes live
Important Reminder:
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Chatroom, session recording and Session Replays are disabled in the rehearsal mode.
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The rehearsal function is only available to EventX webinar live streaming tool.
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Third-party webinar tools such as YouTube, Zoom and Vimeo are not supported.
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Rehearsal mode will not be visible after the "end session" has already been clicked
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When conducting a rehearsal and organizer suddenly adds a new speaker who just signed up to join the rehearsal, the Host needs to RESTART the rehearsal session to accommodate the new speaker. If not restarted the speaker will only see and hear the current rehearsal but current participants in the rehearsal room will not be able to see the new speaker joiner.
- To have the best webinar experience and avoid audio issues we highly recommend using headphones or headset with external mic when joining or speaking for a webinar session.
- When encountering connectivity issues in joining a webinar, you may refer to this article How to check current bandwidth on my device?
To run a rehearsal, the Organizer needs to turn on "Allow special role entering the event anytime before the event starts" under the Event setting page "Basic Event info" section so that speakers can enter the event before the event starts time to join the rehearsal.
Steps for conducting a webinar rehearsal:
Step 1: Go to the Webinar sessions tab and pick the webinar session you'd like to have a rehearsal. Click on 'Rehearsal'
Step 2: A pop-up box appears once your webinar session started or you enter the rehearsal mode before. (There will not be a pop-up message if you are running the rehearsal for the first time. Step 2 will be skipped and move on to Step 3.)
Step 3: It will now lead the host to a rehearsal window. The host needs to copy the link on top and send it to the speakers who will have the rehearsal with the host.
Step 4: Speakers who join the rehearsal will need to:
a. Login to the event platform with the same email and password they sign up as a speaker before
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