Send Out the Invitation Emails to Invite Attendees Joining the Event

Send Out the Invitation Emails to Invite Attendees Joining the Event

When logged in to the Organizer portal. On the event dashboard you will immediately see the Organization attendee quota data. This quota counts registered/attended attendees. This information helps organizers determine how much of the quota is still available or was already used.

 IMPORTANT REMINDER:

  • The quota does not count special roles like host, co-host or speakers
  • If the special role is removed from the participant, they will fall back and become a normal attendee which will be counted from the quota.

Screen_Shot_2022-09-28_at_2.20.06_PM.png

The organizer can import the invited list to the EventX platform and send out the invitation email to invitees.

Step 1: Go to Attendee List in organizer portal, click on "Invite Attendees"

Screen_Shot_2022-09-28_at_2.39.06_PM.png

 

Step 2: Select "Send email invitation to attendees"

Screen_Shot_2022-09-28_at_2.42.41_PM_3.png

Step 3: There are two ways to invite attendees

 

mceclip1.png

For Invite Attendee Manually (recommend to use for inviting a few attendees)

Type attendee's email, contact number (optional) and tick I want to send SMS invitation to the user if wants to send SMS. Click on "Send" to send out invitation email/SMS automatically.

mceclip2.gif

 

For Import Attendee List (recommend to use when inviting a batch of list or more than 100 attendees)

Step 1: Download the CSV template provided and fill in the attendee’s details

Note: Attendee details for importing only support - Name & Email Address

 

Step 2: Upload CSV File

  • Follow the headers in template
  • Maximum total unique attendees: 1,000
  • File should not exceed 20MB

Step 3: Toggle on "Send Confirmation email", attendees will receive a confirmation email and SMS from EventX System.

Screen_Shot_2022-09-01_at_2.02.03_PM.png

Sample CSV file for import

Screen_Shot_2022-09-01_at_2.08.44_PM.png

Step 4: Click "Import Attendee List"

 

 

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