Hybrid Event Set Up Flow

Hybrid Event Set Up Flow

EventX Virtual platform is not only limited to doing events online. Check out how you can use EventX for your Hybrid or Physical event.

To use the EventX Virtual platform for a physical event, do these steps:

Step 1: On the organizer portal, enable the In-person Check-in function.


Step 2: You may already start adding Breakout Sessions if your event has several sessions that has different groups of attendees. To add a new breakout session, click on + Add Session.


Step 3: Create a ticket and set the Breakout Room access if needed. To know more regarding how to create a ticket and assign the ticket access to different attendees, please refer to this article. 


Step 4: Set up Ticket details such as price, permission, ticket sale period, ticket description and message for attendee.

Note: Each  attendees will receive a unique QR code attached in the confirmation email for physical check-in.

Webinar Permission Access


  • Organizers can select the virtual sessions that the ticket holder is able to access.
Physical Session Access
  • Organizers can create a breakout room under In-person Check-in to check-in specific ticket holders into the session that is held in-person. Under the breakout room, they can assign certain ticket type holders as the participants.

    • Related Articles

    • Virtual Event

      Introduction A virtual event refers to a gathering or conference that takes place entirely online, allowing participants to connect, engage, and interact remotely. It utilizes virtual platforms, such as video conferencing software or dedicated event ...

    • Testing Event flow

      When you are not yet familiar with the features and functions available on EventX 2.0 platform, before creating your actual event we highly suggest the following: 1. Create a Testing event - You will be able to test and explore the available features ...

    • Event Setting

      Event Settings Video Guide Once an event is newly created, organizers can now enter the basic event information under Event Settings. Please refer to this video guide on how to customize event settings. Article Guide Basic Event Info In order to edit ...

    • Event WebApp

      EventX WebApp Setup Guide For Organizers Please refer to the following guides to setup the WebApp as an organizer. Menu Bar & Theme Color Organizers are able to customize the navigation bar and also change the theme color of the event under the Menu ...

    • Pre-event Dashboard

      Organisers are given access to a pre-event dashboard where they can view comprehensive data on their event. Pre-event data can be found on the dashboard page under the Pre-event tab. You can view the following on the Pre-event dashboard: Total and ...