Use Case : Sending unique links to attendees after the event has ended

Use Case : Sending unique links to attendees after the event has ended

Some organizers would like to send out unique links to their attendees after they have successfully attended an event. This can be done by using our manual email campaign. Examples of use cases that could benefit from the steps mentioned in this article include:
  1. ESG events that would like to send unique carbon emission proof to attendees. 
  2. Academic events that would like to send unique CPD hours certification to attendees. 
  3. Award ceremonies or annual dinners that would like to send unique photo links to attendees.
  4. Corporate events that would like to send out unique post event sales PIC contacts.

Steps 

  1. Create a new Long Text custom field on the Attendee List by using the Manage Fields feature. Please refer to this article on how to do so. 



  2. Click on Bulk Update, click Download





  3. Scroll to the right of the CSV file to locate the newly created custom field name. Input the certificate links into the repective column. Organizers can input a Google drive link that directs the user to their own certificate. Once done, save the template.



  4. Upload the CSV template that has been updated and click Confirm.



    Once updated, the attendee list will show the newly updated custom field as shown below. 



  5. Create a manual email. Please refer to this article on how to do so. 
  6. Using merge tags, under Custom User Info, select the custom field that you have created. For more information on merge tags, please refer to this article.
    Note: The custom field named "Certificate Link" is a sample. Your custom field name will be according to your input.



  7. Select the recipients and send them the manual email. 


Example use case : Calculating the level of carbon emissions for each attendee and displaying the information in email. 

Steps

  1. Create custom fields on the Registration Form by clicking on Manage Fields > Add New Field. This will allow the attendees to input their responses when registering for your event. For example, if you need to know the transportation method of an attendee, you can craft the question accordingly. 
    For more information on how to add custom fields into the registration form, please refer to this article.







  2. Process the data on your end. For example, if you need to calculate the level of carbon emissions based on mode of transport, you can do so on your own Excel sheet. To obtain the registration form data, export the attendee list report. 



  3. If you would like to send an email that displays the unique data for each attendee, simply refer to steps 1 to 7 in the section above. For step 1, you may change the custom field type according to your use case. 

    • Related Articles

    • Use Case: Assigning a Number and adding the field on Attendee name badge

      A common use case for lucky draw purposes is to assign a number to attendees to be included on their namebadges. Please follow the steps below to do so. Create a custom field. Go to the People List → Click Manage Fields Click + Add New Field Click ...

    • Use Case : Importing Attendees As Invited Status & Sending Invitation Email

      There are 3 methods to import the attendees as invited status to ensure that they go through the registration process. The methods are as described below. Method 1 : Importing attendees using RSVP invite while sending them manual email This method is ...

    • Use Case : Adding a calendar link as a button in the email template

      In certain cases, organizers might want to add the calendar link as a button in the email template. If so, please be reminded that the event date and time that is set on the EventX portal page will not be automatically reflected on the calendar link ...

    • Use Case: Assigning Table Number to Attendee

      This article will walk through a common use case - assigning table numbers to event attendees. Create a Registration Form Click on Create New Form to create a new registration form or click on the edit icon to edit an existing form. Click "Manage ...

    • Use Case : Creating tickets for early bird promotion

      In some cases, organizers might want to include an early bird ticket with a discounted price to encourage early purchase from the attendees. The steps below will guide you on how to setup tickets for the mentioned use case. For more information on ...