Invitation and Registration

Invitation and Registration

Here are 6 different invitation methods for comparison.

TypeInvitation methodEvent TypePrepare an attendee list and import to the system?Support ticketingPublic registration link is availableDelivery channelUnique registration URL per guestAttendee StatusUse cases
InvitationInvite Your Own ListPublicYesYesYesImport the invitation list to the system. Send out Invitation Email to delegate. The system will identify if a delegate is registered by the email addressNoBefore Registration: Invited
After Registration: Registered		1. Have your own delegate list and invite them to register.
InvitationInvite Your Own ListPrivateYesYesYes. Only attendee that already on event list, allowed to login to the event.Organiser can share the link through email, SMS, to the invited guest onlyNoBefore Registration: Invited
After Registration: Registered		1. Only allow invited guest, not for public registration
InvitationRSVP
YesYesN/AOrganiser to import a CSV to CMS, and blast out the RSVP emailYes. Unique RSVP URL per guest is availableRSVP Invited
RSVP Registered
RSVP Rejected		1. Personalised invitation to delegate, expects attendee to respond Yes/No for the invitation, and attendee required to fill in missing fields.
Invitation
Invite Lead to Event Attendee


Yes
No
Search the lead in EventX Lead Finder, and send out invitation email

Lead Invited
Lead Registered
Outreach Lead to join your event.
RegistrationPublic RegistrationPublicNoYesYesA public registration link is available, organiser can share the link through email, SMS, Social media, etcNoRegistered1. The most simple registration flow. Allow everyone to register for the event.
RegistrationAdd attendee to event directlyPublicYesYesNAOrganiser to import a CSV to CMSN/ARegistered1. Organiser want to import the attendee list to the system for QR Code Check-in purpose

Invitation

Invite Your Own List (Public Event)

  1. Click "Invite Attendees"

  2. Fill in the email address of your invited guest

  3. You can customise the Email Template for Invitation

  4. Invited attendee will receive a Invitation Email
  5. The invited attendee will need to fill in the form. The email address will be pre-filled. If the invited attendee completed the registration, the Register Now button on email will become a magiclink login URL.
     
  6. The system will turn the attendee from invited to registered. This is identified by the email address field.
     

You may pre-fill the attendee data using this way.  


EVENT URL&fields={"email": "email_address_data", ""firstName": "firstName_data", "lastName": "lastName_data", "customField_ID": "customField_data"}

Available Field:
  1. email
  2. firstName
  3. lastName
  4. contactNumber
  5. city
  6. secondaryEmail
  7. jobTitle
  8. organization
  9. country
  10. areaCode

Sample URL



Invite Your Own List (Private Event)

  1. Select Invitation Only on the event setting.
  2. Import the attendee list that is entitled to join the event
  3. Share out the event invitation link with your guest. Only the attendee email that matched your event attendee list able to register and login.

On the event landing page, only entitled email address will allow to register the event.

 

RSVP

Attendee will be in "RSVP invited" status, if added in this way.

After the attendee clicked the URL and submitted the registration, the status will become "RSVP registered"


 


Invite Lead to Join the Event (Lead Finder Module)




Registration 

Public Registration

Copy your event public registration URL and share with your guest


Add Attendee to Event Directly

Attendee will be in "registered" status, if added in this way.

FAQ

  1. Will my attendee have a unique e-ticket with check-in QR code?
    Yes, all of the 6 ways above will create a unqiue check-in QR code for each attendee.
  2. Can I import attendee via API, or from other platform (eg. Eventbrite, etc)
    Yes, EventX supports Public API. Please contact sales@eventx.io for more information.

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